ENGINEERS EUROPE Privacy Policy

1. For ENGINEERS EUROPE National Member contacts

In respect of private data collection, we understand as a National Member either our nominal individual member or the official point of contact at our national member institution, as well as an individual holding an official function within ENGINEERS EUROPE, such as the administrators in the Executive Board, the President’s Advisory Group (PAG), the National Members Forum or any officially appointed ENGINEERS EUROPE Working Group members (EMC).

In order to be able to perform the actions linked with their membership, we collect and maintain a database of the following data:

Name and academic title(s), correspondence address, invoicing address (if different), email address, phone and/or mobile phone number, the current professional position, the fields of engineering expertise.
For the Executive Board members, we request a copy of their ID and collect their pictures. This information is communicated to the Registry of the Commercial Court in Brussels and is required for publication of their appointment in the “Moniteur Belge” as required by Belgian law. Hence, we also collect their date of birth, ID number and address of permanent residence.

This data is used for the identification and administration of membership, but also for mailings of the regular EU news alerts, press releases, event invites and relevant information relating to the field of engineering. Based on the specific field of interest of the members, we provide contact details to the relevant Working Group Chair. ENGINEERS EUROPE may contact individual members based on their field of expertise to sit in committees, give presentations, speak on behalf of ENGINEERS EUROPE or at ENGINEERS EUROPE events. As a result, pictures of our National Members, Executive Board Members, PAG Members and WG members may appear on our website www.engineerseurope.com.

Protection of this data is ensured by secure data networks that are protected by firewall and password protection systems which are consistent with industry standards. Our security and privacy policies are periodically reviewed and enhanced as necessary. Only authorized individuals have access to the information provided by our contacts.

Any National Member can ask for a copy of the information that we have about him/her and for further updates an e-mail address is available, where they can communicate any changes: secretariat.general@engineerseurope.com.
They may unsubscribe from our mailing list by going through the “unsubscribe” link at the end of our emails.

The personal data controller to address is:
European Federation of National Engineering Associations – ENGINEERS EUROPE aisbl
REGUS EU Commission
Schuman Square 6 – 5th floor
B-1040 Brussels
secretariat.general@engineerseurope.com
BE 0460 576 487

2. For ENGINEERS EUROPE Stakeholder contacts

ENGINEERS EUROPE maintains a list of contacts from partner organizations and from member institutions and former national members for the purpose of informing them about the new developments in European engineering issues which is in line with our mission of strengthening the position, role and responsibility of engineers in society.

For the above-mentioned reasons, we collect: name and title(s), institution/organization, position, email and use this data for informing them about European engineering related news through regular electronic news alerts and hard copy annual reports, or to invite them to events or to participate in working group meetings, conferences and - on occasion - in electronic surveys.

We use a secure data network that is protected by firewall and password protection systems and which is consistent with international industry standards. Our security and privacy policies are periodically reviewed and enhanced as necessary. Only authorized individuals have access to the information provided over our intranet.

Anyone has the right to ask for a copy of the information that we have about him/her at secretariat.general@engineerseurope.com. If he/she wishes to change his/her contact information, they can send an email to secretariat.general@engineerseurope.com. Anyone may unsubscribe from our mailing list by going through the “unsubscribe” link at the end of our emails.

The personal data controller to address is:
ENGINEERS EUROPE AISBL - European Federation of National Engineering Associations
REGUS EU Commission
Schuman Square 6 – 5th floor
B-1040 Brussels
secretariat.general@engineerseurope.com

3. For ENGINEERS EUROPE Supplier contacts

In respect of private data collection, we collect contacts of our suppliers for the mere purpose of placing orders or requesting services and for the administration of these tasks. Personal data we collect relate to name and surname of the direct contact, company name, address, email address, phone and/or mobile phone number. We use this identification data for getting in touch and follow-up of administrative issues such as payments, delivery times, etc. We use secure data networks that are protected by firewall and password protection systems that are consistent with industry standards. Our security and privacy policies are periodically reviewed and enhanced as necessary. Only authorized individuals have access to the information provided by our supplier contacts. If suppliers wish to ask for a copy or change the information that we have about them, they can write to secretariat.general@engineerseurope.com.

The personal data controller to address is:
European Federation of National Engineering Associations – ENGINEERS EUROPE aisbl
REGUS EU Commission
Schuman Square 6 – 5th floor
B-1040 Brussels
secretariat.general@engineerseurope.com
BE 0460 576 487

4. For ENGINEERS EUROPE Employees

ENGINEERS EUROPE collects all personal identification information necessary in line with Belgian law. Name and title(s), date of birth, ID number, address of residence. This personal data is used for strictly administrative purposes linked with the employment of the employee at ENGINEERS EUROPE. We use secure data networks that are protected by firewall and password protection systems that are consistent with industry standards. Our security and privacy policies are periodically reviewed and enhanced as necessary. Only authorized individuals have access to the information provided by our contacts. An employee has the right to ask for a copy of the information that we have about him/her at secretariat.general@engineerseurope.com.

The personal data controller to address is:
European Federation of National Engineering Associations – ENGINEERS EUROPE aisbl
REGUS EU Commission
Schuman Square 6 – 5th floor
B-1040 Brussels
secretariat.general@engineerseurope.com
BE 0460 576 487

5. For Applicants for the EUR ING Certificate

In respect of private data collection of any applicant for the EUR ING Certificate, both ENGINEERS EUROPE and our National Members collect contact details of the applicant either in hard copy or electronically by the electronic EUR ING application tool. By using the latter tool, EUR ING applicants authorize the processing of personal data contained in their curriculum vitae according to art. 13 of the Legislative Decree 196/2003 and art. 13 GDPR 679/16. This information is used for the mere purpose of enabling the ENGINEERS EUROPE EMC Working Group to evaluate the validity of the application and for the administration of issuing the certificate. Names of EUR ING Certificate holders are kept on electronic record. EUR ING Certificate holders are not addressed by ENGINEERS EUROPE any longer for promotional or advertising purposes. Their personal data is also not kept up-to-date. We collect name and surname of the EUR ING holder, address, email address, phone and/or mobile phone number.

We use secure data networks that are protected by firewall and password protection systems that are consistent with industry standards. Our security and privacy policies are periodically reviewed and enhanced as necessary. Only authorized individuals have access to the information provided by our supplier contacts. If suppliers wish to ask for a copy or change the information that we have about them, they can write to secretariat.general@engineerseurope.com.

The personal data controller to address is:
European Federation of National Engineering Associations – ENGINEERS EUROPE aisbl
REGUS EU Commission
Schuman Square 6 – 5th floor
B-1040 Brussels
secretariat.general@engineerseurope.com
BE 0460 576 48